A practical guide for your Toronto booking

Before the robots arrive.

To plan a Draw Bot station in Toronto or the GTA, confirm venue access, setup and drawing windows, power, guest circulation and artwork approval. Use this guide with your venue team; we check the equipment requirements for your actual booking.

Which arrival and drawing times should we confirm?

Write down when suppliers can enter, when the room must be guest-ready and when the robots should draw. Include meal service, speeches and room changes. If the venue offers only a narrow loading window, flag it early so we can review the plan before confirming.

Supplier arrival and departure windows
Time the completed station must be ready
Start and finish of the attended drawing session

Compare those windows with your corporate event drawing plan before confirming the schedule.

How will the equipment reach the station?

Ask where equipment is unloaded and whether the route involves a lift, stairs or controlled-access doors. Share loading-booking rules, parking instructions and the contact who can help on the day. We will confirm how the proposed setup fits those arrangements.

Delivery entrance and any loading appointment
Lift access or changes of level
Venue contact and supplier instructions

The EY installation at ServiceNow World Forum shows a real Toronto setup; dimensions and access arrangements are confirmed for your own booking.

Where can guests watch and collect portraits?

The station needs a place for the guest photo, the drawing process and portrait collection. People may stop to watch. Position that activity without taking over a doorway, catering route or neighbouring stand. Keep the route accessible and share the available floor plan for review.

Photo position and clear approach
Space to watch and collect a finished portrait
Power location and venue-approved cable route

Review how guests move through the drawing experience when choosing the photo, watching and collection positions.

Who will approve the portrait paper?

Send the company logo, event name and any artwork you want on the portrait paper. Tell us who can approve the layout and when they are available. The design scope and approval arrangements belong in the booking details, along with the robot count and operating hours.

Logo or event artwork supplied for the booking
A named approver for the paper layout
Written confirmation of the agreed event scope

Send the venue and date to start your custom Draw Bot quote; we can work through remaining details together.

A few good questions

Curious?
We get that.

They’re robots that draw people.
Of course you have questions.

Ask about your event

Can you give us a universal station size?

The space needed depends on the robot count, furniture and layout chosen for your event. Send the available area or floor plan and we’ll confirm the dimensions for the proposed setup before booking.

What if the event is outside?

Tell us if you are considering a patio or another outdoor position. Weather, wind, direct sun, power and the paper-based drawing process need to be considered. We’ll review the setting and agree a suitable protected location or indoor alternative before confirming.

What if we do not have the floor plan yet?

Enquire with the venue, date, approximate attendance and likely operating hours. We can discuss the event first, then confirm the final location and access details with the venue team when those plans are available.

YOUR NEXT GOOD IDEA

Request your Draw Bot quote.

Request a custom quote for attended Draw Bots at your Toronto or GTA event. Send your name, email, date and venue; the date can stay blank while you decide. We’ll discuss drawing hours, guest numbers and access when we plan the booking with you.

Prefer a conversation?Email our event team

Toronto Draw Bots
An attended experience, planned around your event.

START WITH THE ESSENTIALS

Request your event quote.

Share your details, then review your quote request in an email draft.